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Why grantmakers choose Submit.com

Manage your entire grantmaking process online with a secure, feature-rich grant management software.
Eliminating paper, saving time and resources.

  • Significantly reduce admin and support effort.
  • No programming or web development required.
  • Manage a few or a few thousand applications.
  • Fully optimised to work on all types of devices.
  • Everything for decision making in one place.
  • Communicate and collaborate with all from within the app.
  • Custom build workflows to suit your needs.
  • Powerful smart filtering to find your best applicants.

End-to-end grant management system

Streamline your grantmaking process. Save time & drive better funding decisions.

Experts in grant management workflows

Learn from our team of experienced grant management workflow experts.

Since 2009 Submit.com has worked closely with hundreds of grantmakers. This has given us unique insights into detailed grantmaking workflows. As a result, Submit.com has evolved into the complete online grant management system focused on maximum efficiency. Our expertise stems from the collective wisdom of our customers, grantmakers, and applicants.

Submit.com has spent the past ten years learning from seasoned grantmaking clients. We know what is required to be successful during every stage of the funding process. Our obsession with clients’ success means we are happy to share our grant management expertise. We leverage this expertise, not by telling you what to do, but by explaining how others have tackled similar projects or achieved similar goals.

Award-winning support

Technical support and training included.
No separate support fees!


submissions collected and managed

210,000 Users

who have used Submit.com

24/7 Support

You got any issues? Get in touch!


monitoring and encrypted backups

Key features

To collect, manage and evaluate grant submissions.


Unlimited programs and submissions

Create an unlimited number of grant programs to accommodate a variety of requirements and seamlessly manage a few or a few thousand submissions.

Custom branded domains

Full control over your own domain, direct grantseekers and grantees to a branded portal where they can easily complete and track all requirements and collaborate with you and your team through the process.

Built-in link shortener

Share your form online with our friendly Url shorter submit.link. It’s as simple as creating your form which generates your shortened link and custom QR Code, then share online and on social media.

Cloud sharing and file uploads

It’s easy to accept all traditional file upload formats (e.g. pdf, jpg, png, mov, mp4 etc.) giving you the freedom to request, transcripts, documents, photos, videos and much more as part of your submission process. Through seamless integration we also allow candidates to link to files with all major cloud services like Dropbox, SoundCloud, YouTube and Vimeo.

Branch logic

Streamline the grant application process by dynamically changing the application questions based on the users’ answers.

Auto calculations

Automatically calculate totals, scores and formulas within tables while completing to simplify submissions and reduce errors.


Request feedback and input from your applicants and external reviewers on your grant program performance.

Multiphase submissions

Customise the workflows for each of your programs. Create single-stage, or multi-stage, submissions processes. Keep your candidate/applicant interested and engaged in the process using a phased approach to your long-form online submissions. You can now invite a successful applicant/candidate to the next phase of their grant submission with a simple auto-generated congratulations and invite to next phase email.

Stunning smart forms

No complicated coding or web design skills needed, just build beautiful fully mobile responsive forms fast using 30 different question types including video interview and media uploads.

Video Interviews

Submit.com incorporates the ability to set up pre-set questions to answer live on video for the candidate and recorded for you! No more scheduling of phone or Skype calls!

Sketch + Markup

Sketch out a drawing or annotate over any image upload. It’s as simple as the user creating a sketch or taking an image from within the app and drawing over it with their finger.

Anonymous data

Make applicants and their answers anonymous.  Hide the applicant’s identity or highly personal information on a question, section, or page basis.

On-screen signature

Request a digital signature as part of your submission form. It works beautifully on touchscreen devices with the applicant using the best pointing device, their finger.

Payments powered by Stripe

Whether you want to collect fees, allow people to register for a paid event, or sell services within your submissions, we’ve made it as easy as just asking a question, and with our partner Stripe, you’ll enjoy PCI compliance and fraud protection.

Multi-factor authentication

This is the process of identifying a submission by validating they are whom they say they are. The applicant must confirm the authentication by clicking a unique link within the set up email that was created by Submit.com linking them back to the application.


Grant tracking

Assign grant awards to successful submissions and trigger email notifications to applicants with links for acceptance and drawdown.


Export data easily via CSV and use for evaluation, archiving, reporting, auditing and import integration with any other systems.


Easily create custom reports to analyse applicant and evaluation data. Filter submissions by criteria to quickly identify the data you require.

Workflow automations

Automate repetitive grant administration tasks. Automatically sort and filter applications, send notification messages, move applicants between stages and much more using manual and auto-tagging.

Role-based permissions

Provide granular, role-based permissions to your staff and external reviewers and maintain audit trails of all actions.


Update applicants and external evaluators with status notifications and reminders sent via email.

Auto scoring

Generate scores or points of qualitative values for specific answers, to help you quickly evaluate grant submissions.


Secure online evaluation

Fully GDPR compliant. No more posting, emailing confidential information to external evaluation members. All communications kept securely within the app.

File exports

Easily share your data with others via CSV and PDF exports. Excel-ready exports for evaluation, making archiving, reporting, and auditing simple.

Evaluation summary forms

Submit.com makes it easy for your evaluation committee to read, comment and score.  Custom build any type of evaluation questions into your app. You can also custom build executive summary forms for evaluation committee meetings.

Smart folders

Reduce your grant administration burden by organising your grant reviews into logical folders. Assign evaluations on a group basis with a single click.

Bulk messaging

Safely and securely update applicants and external evaluators with status notifications and reminders sent via email right from within the platform.

And of course there is more to explore.
Other noteworthy features are…

  • Enterprise-grade security
  • Automatic Scores
  • Stripe Payment Integration
  • Smart Filtering
  • Program Workflows
  • Application/Candidate Tracking
  • Workflow Automation
  • Statistics & Analytics
  • Role-Based Permissions
  • Simple & Advanced Reviews
  • Your Own Domain
  • Versatility
  • Scalability
  • Customisation
  • Built In Video Interview Technology
  • Responsive Design
  • Built In GDPR compliance
  • Smart Tagging
  • Advanced Search
  • Batch Email
  • Multi Stage Applications
  • Review Notes and Comments
  • Quick Search
  • Score and Discuss
  • Mentoring
  • External Reviewers
  • Individual & Batch Exports
  • Favourites
  • Notifications
  • System Audit Tools

Help when you need it

We are obsessed with your success, our dedicated support team work hand in hand with the development team so their expertise makes it easy to troubleshoot and resolve any issues that may arise.

  • Customer Support

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    We believe you deserve the very best experience, hence we have an expert customer team to support you at no extra charge.  Average response time – less than one hour!

  • Online Help Centre

    Learn more

    Learn how best to turbocharge your programs.  From common applications to text notifications, search hundreds of articles to quickly answer any questions you may have.

  • Live In App Support

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    Speak to our award-winning customer support team from right within the app, no calling no waiting, instant response.

  • Feedback Centre

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    Want to bounce your app feedback and feature requests our staff? No problem, use our online feedback and feature requests forms and receive a response within a couple of hours.

Get started today

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